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Presented by Partners in Prevention
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Vendor Information


Exhibitor Registration and Sponsorship Opportunities for 2019 Meeting of the Minds Conference and 2019 Annual Conference of the Central College Health Association


To ensure exhibit space, ALL agreement forms must be received AND paid in full by/on Friday, March 1, 2019

For more information about the event in 2018, see our previous program booklet and schedule.


Exhibitor Registration: $325

  1. Includes one complimentary meal ticket for Friday morning breakfast
  2. Additional lunch meal tickets can be purchased for $25 for Thursday evening dinner and Friday luncheon sessions
  3. Exhibit space with one exhibit table and two chairs to showcase products and services

Sponsorship Options

$500
Break Sponsorships – Three available (Thursday PM, Friday AM, Friday PM)
  1. Exhibit space during conference
  2. One complimentary registration for conference including meals
  3. Listed as a sponsor on conference website
  4. One-quarter page advertisement in conference program

Advertising Opportunities

If you are unable to attend the conference as an exhibitor, you can advertise in the Official Conference Program. We must have all your content and money by February 18. Choose from the following:

  1. Full page advertisement: $250
  2. Half page advertisement: $125
  3. Quarter page advertisement: $75

Terms and Conditions

  1. This activity is for educational purposes only and will not promote any proprietary interest of an organization providing sponsorship
  2. Sponsorship will be disclosed to the participants of the educational activity
  3. Full color advertisements will be available on a limited basis


Cancellation and Refund Policy

The Meeting of the Minds may cancel or postpone any event or activity because of insufficient enrollment or other unforeseen circumstances. If a program is cancelled or postponed, the Meeting of the Minds will refund registration fees, but will not be held responsible for other costs, charges, or expenses, including cancellation/change charges assessed by airlines, hotels or travel agencies.

If you must cancel your exhibit or conference registration, please do so as soon as possible. Substitutions are encouraged. A full refund, minus a $50 administrative fee, will be made if cancellation is received in writing to Partners in Prevention by by 5:00 pm CST of March 23. After that date, due to guarantees we must give, refunds are not available.

Exhibitors who do not cancel their registration through Partners in Prevention, are responsible for the total meeting and/or exhibit registration fee even if they do not attend the meeting and have not paid the exhibitor fee.


Information for Vendors

Conference dates: April 4-6th, 2019
Location: Kansas City Airport Hilton
Exhibiting day(s): Thursday, April 4 (pre-conference day) and Friday, April 5

  1. Set-up 7:30-8:30, first session is 8:00am
  2. Morning, afternoon, and lunch breaks with attendees
  3. Take down after 5:30pm

The cost to exhibit is $325. This includes one complimentary break and meal ticket.
Additional lunch meal tickets can be purchased for $25.

The exhibit fee also includes:

  1. Exhibit space with one exhibit table and two chairs to showcase products and services
  2. Electricity can be made available at no extra cost, but must be reserved on the agreement form, and free WiFi is also included
  3. Listed in exhibitor section of the conference program and on conference website

Payment

Payment must be made by March 1, 2019. Checks payable to the University of Missouri are preferred. We can also process credit card transactions with an additional 7% fee.


Exhibit Space

Exhibits will be located in the Ballroom foyer of the Kansas City Airport Hilton. Exhibit space will be pre-assigned and identified.

Additional Materials for Exhibit Spaces:
The need for additional materials, such as projectors, easels, markers, etc. may be indicated on the agreement form and may have an additional cost. Please see attached agreement for pricing information.


Terms, Conditions, and Purposes of a Commercial Exhibit at a Continuing Education Event

This activity is for educational purposes only and will not promote any proprietary interest of an exhibiting organization (Exhibitor).

The Individual Activity Applicant is responsible for all decisions related to the educational activity including:

  1. Assessment of learning needs
  2. Determination of objective
  3. Selection and development of content
  4. Selection of planners, presenters, faculty, authors, and/or content reviewers
  5. Selection of teaching/learning strategies
  6. Evaluation methods

All funds or other support associated with this activity will be given with the full knowledge and consent of the Individual Activity Applicant. No other funds from the Exhibitor will be paid to the program director, faculty/speakers, or other individuals involved with this educational activity.

Exhibitors may not exhibit, promote or sell products or services during the introduction of an educational activity, which the educational activity takes places or at the conclusion of an educational activity, regardless of the format of the educational activity.

Marketing or advertisement of exhibits, promotions or sales may not be included within educational activity consent (e.g., slides, handouts, enduring materials) and must take place in a location that is physically separated from the area where educational content is delivered.